Top 5 UK Asset Tracking System Providers Compared
Explore Commercial Experts' breakdown of the top 5 asset tracking providers in the UK.
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Top 5 UK Asset Tracking System Providers Compared
Explore Commercial Experts' breakdown of the top 5 asset tracking providers in the UK.
If your business relies on physical assets—tools, equipment, inventory, or vehicles, whatever—keeping tabs on them is critical. Lost items, missed maintenance, and poor visibility all cost you valuable time and money. That’s where asset tracking comes in.
But with so many asset tracking providers out there, it can be difficult to know which one is best for you. That’s why we put together this handy guide, where we’ll compare 5 of the UK’s leading asset tracking providers. We’ll discuss their features, their pros and cons, and even give you some expert tips on how to choose the best system for your business!
What is Asset Tracking and How Does it Work?
Asset tracking is the systematic monitoring and management of your business’s physical assets. These could be anything from construction equipment to printers, tools to inventory. If you’re not keeping track of your assets, they could quickly derail your operations and take chunks out of your budget.
These systems work by tagging each asset using technologies like barcodes, RFID, GPS, or Bluetooth Low Energy (BLE) beacons. Tags capture and record critical data such as location, condition, ownership, usage patterns, and maintenance history. Once tagged, the data is relayed—often in real time—to dedicated asset tracking software, providing a centralised, easy-to-understand dashboard rather than messy, error-prone spreadsheets.
This allows for deeper visibility into your assets, enabling you to make better, more informed decisions that improve efficiency, boost operational productivity, and reduce unnecessary losses or downtime.
Asset Tracking Hardware vs Asset Tracking Software
Asset tracking systems consist of two key components: hardware and software.
The hardware includes the physical devices—tags, scanners, and GPS receivers—that are attached to your assets to monitor their movement and other key metrics.
While the software is your all-in-one, centralised hub, installed on your devices, where this information is compiled and visualised.
Most modern platforms are compatible with iOS, Android and Windows tablets or phones, allowing users to stay connected to their data no matter where they are.
Whether you’re tracking for maintenance, logistics, or inventory purposes, asset tracking is another weapon in your arsenal that helps you thrive and edge out your competition. And while different technologies suit different needs, they all share the same goal: helping you run a tighter, smarter operation!
Top 5 Asset Tracking Providers Compared: Our Verdict
Before we get started, we just need to quickly clarify something. This won’t be a straight shootout to see who is definitively crowned the king of the asset tracking world. Instead, it will be more of a comparison, showing you the highlights and pros and cons of each provider so you can make a more informed decision on which is the right choice for you.
| Provider | Key Features | Best For |
|---|---|---|
| Asset Panda | Cloud-based tracking; unlimited users; custom fields; mobile/web access; strong integrations; high ROI | Customisable Asset Management |
| Radius Telematics | Fleet and asset tracking via Kinesis platform; GPS tracking; driver monitoring; scalable; UK-based support | Fleets |
| Sortly | Barcode/QR code scanning; mobile app with offline access; low stock alerts; multi-location support | Inventory Management |
| EZOfficeInventory | Full asset lifecycle tracking, custom fields, barcoding, advanced reports, cloud/mobile access | Warehouse Asset Tracking |
| GoCodes | GPS/QR/RFID tracking; rugged tag options; mobile-first platform; real-time data; offline capabilities; strong support | Multi-Site Tool & Equipment Use |
- Pros
- Highly customisable fields and workflows
- Unlimited users with role-based permissions
- Cloud-based with mobile access for real-time tracking
- Excellent customer support and onboarding
- Cons
- Some users report a learning curve with advanced features
- Occasional issues with mobile app performance
- Integration with certain legacy systems may require additional support
Kicking off proceedings today, we have Assert Panda, a leading provider of asset tracking and management solutions. Since forming in 2012 in Texas, the company has gone on to help businesses across the world effectively track and manage their assets. Powered by a team of creative thinkers and problem solvers, they’re dedicated to helping their clients “invest their substantial cost savings back into their people, communities and passions.”
They’re a known name in the industry, having won multiple awards from Forbes Advisor, Capterra, GetApp, G2, and Software Advice for categories such as Best Asset Tracking Software, Best IT Asset Management, and Best Customer Support.
Why Choose Asset Panda?
Flexibility and Customisation
Usability is key when choosing an asset tracking system, and Asset Panda’s platform is designed with ease and customisation in mind. No matter your industry or the type of asset you want to track, these systems can be moulded to meet your specific needs. Available in web or mobile format, you can tailor your fields, workflows, and permissions to work for you without needing to overhaul any existing processes.
Simple Integration
It’s not just their interface that’s designed to be simple to use; it’s also their integrations. This helps you to easily integrate with your existing tech stacks, giving you a single, centralised source of truth to streamline your operations. You can seamlessly import data from spreadsheets and legacy systems to facilitate a smooth transition and save time.
Unlimited Users and Roles
Large team? No problem! Asset Panda allows unlimited users with customisable role-based permissions, making it suitable for businesses of any size.
Anyone who needs to access the system—from top-level executives to front-line workers—can do so easily while maintaining data security and accountability.
Mobile and Cloud-Based
The platform is fully cloud-based and accessible via web and mobile apps, allowing real-time tracking and management of assets from anywhere. This mobility boosts efficiency, especially if your teams are spread out across multiple locations, working remotely, or in the field.
Outstanding Support and Onboarding
With 24/7 support, help is just a click away. Couple this with their comprehensive onboarding services, and you’ve got the assistance you need at every stage of your Asset Panda journey, from implementation to years down the line.
Proven ROI
Asset Panda claims that its clients have an average return on investment of 800%. This is an impressive metric by any standard, but with their help streamlining your asset management process, this could be your reality!
Industry Recognition
Asset Panda’s consistent industry accolades show how well respected they are within the industry. Just look at all of the awards they’ve won over the years, and it goes to show that they must be doing something right.
- Pros
- Wide range of vehicle and asset tracking solutions
- Real-time tracking and comprehensive reporting
- Improves driver safety, reduces costs, and enhances security
- Supports compliance and sustainability initiatives
- Cons
- Initial setup and customisation can be complex for some users
- Pricing may be higher than basic tracking alternatives
- Improves driver safety, reduces costs, and enhances security Some features require additional hardware investment
Radius started life in 1990 as a company selling fuel cards to truckers. Over the last 35 years, they’ve grown into a multi-national organisation with nearly 3,000 employees across 54 offices in 19 countries. No longer focused solely on fuel cards, they’ve expanded into all things fleet management, including telematics, tracking devices and asset management technology.
Why Choose Radius?
Comprehensive Vehicle Tracking
Radius offers advanced vehicle tracking solutions through its Kinesis platform, providing real-time GPS tracking, live maps, trip history, driver behaviour monitoring, geofencing, and customisable alerts. If you oversee a fleet of vehicles, these can help you to reduce costs, improve driver safety, enhance security and ensure you’re on the right side of regulatory compliance.
Multi-Device Capabilities
Radius is compatible with desktop, laptop, tablet, and even its own dedicated mobile app on Android, Windows, and iOS devices. This flexibility means that no matter where you are, you can manage fleets of all sizes and types, including vans, trucks, cars, EVs, buses, taxis, motorbikes, and tractors.
Integrated Asset Tracking
Although fleets are their focus, Radius also has its own dedicated asset tracking systems. Once again, through their Kinesis platform, you can boost your asset utilisation, improve security, and lower your insurance costs by providing real-time location data and utilisation monitoring.
This is an absolute game-changer if you work in sectors like construction, agriculture, and logistics, where your equipment is often spread amongst multiple sites.
Scalable and Flexible Solutions
Radius’ telematics and tracking solutions are suitable for companies of any size, from small businesses to large enterprises. The hardware is robust and easy to install, while the software is simple to navigate and customisable to meet your specific operational needs.
Support and Expertise
From hardware setup to ongoing technical support, Radius has you covered. You’ll benefit from dedicated, UK-based support, although this isn’t 24/7 with their office hours being Monday-Friday 8.30 am to 5.00 pm and closed on bank holidays.
- Pros
- Intuitive, easy-to-use interface
- Mobile app with offline access and real-time updates
- Built-in barcode and QR code scanning/labelling
- Flexible multi-location and multi-user support
- Cons
- Limited advanced features for large enterprises
- Some users want deeper integration options
- Reporting customisation can be limited for complex needs
Although on the smaller end of some of the businesses we’re talking about today, Sortly still has a global presence. They cater to businesses of all shapes and sizes and focus on simplicity and efficiency above all else. Their intuitive interface and wide range of features make it an ideal solution for businesses looking to move beyond spreadsheets and manual tracking.
Why Choose Sortly?
All-in-One Inventory Management
Sortly allows you to track inventory, supplies, tools, equipment, and assets across single or multiple locations, making it easy to manage everything in one place.
Mobile Access and Collaboration
The platform’s mobile app lets users update and track inventory on the go, even offline, so teams can collaborate and maintain accurate records from job sites, warehouses, or the field. Multiple users can be granted custom permissions, ensuring the right level of access for every team member.
Barcode and QR Code Scanning
Benefit from either 1D barcode or 2D QR code scanning and labelling integrated into your system. This eliminates manual data entry, speeds up inventory tasks, and reduces errors, with all of your items being accounted for in real time.
Automated Alerts
Prevent stockouts and never miss a deadline again with automated alerts. Your system will notify you when stock is low and needs to be reordered. Remember, “A stitch in time saves nine,” and Sortly will remind you when it’s time for routine maintenance on your tools, equipment, or vehicles.
Data-Driven Reporting
Sortly’s asset tracking devices store a lot of data, so why not put that to good use? Customisable reporting tools are integrated, providing real-time insights into key metrics of your assets. This enables better decision-making, demand forecasting, and audit preparation.
Cost and Time Savings
By providing a clear, digital inventory record and automating routine tasks, Sortly helps you avoid redundant orders, reduce inventory shrinkage, and streamline your stock-taking processes. This translates into big savings on both time and money.
Scalable and Flexible
Sortly’s customisable folders and features make it the perfect choice if you already operate across multiple locations or are looking to expand into them. This flexibility supports your business growth without having to change your systems or deal with a complicated setup.
Increased Accountability
With built-in check-in/check-out features, you’ll have a digital paper trail for your tools and equipment. This fosters an environment of accountability, reducing the chance of misuse, theft or loss. And if something is damaged, you will avoid any “he said she said” within the workplace.
- Pros
- Comprehensive asset and inventory tracking
- Mobile and web-based access with barcode/QR code scanning
- Strong lifecycle management and maintenance scheduling
- Highly customisable and flexible
- Cons
- Occasional issues with mobile app performance
- Some users report a steep learning curve for advanced features
- Certain integrations may require additional setup
EZOfficeInventory, a product of EZO, is a leading cloud-based asset management system designed to streamline operations for organisations worldwide. Founded in 2011 as EZ Web Enterprises and headquartered in Nevada with other locations globally, it soon grew to be a powerhouse in the asset tracking world. It is trusted by huge organisations, including Amazon, NASA, Harvard University, and IBM, and it serves numerous industries.
Why Choose EZOfficeInventory?
Comprehensive Asset Tracking
EZOfficeInventory offers centralised control over all of your physical assets. This enables you to monitor their location, track custody, and streamline your auditing process, saving time and reducing loss or misplacement. It supports quick check-in/check-out processes, making it ideal for environments with high asset movement, such as warehouses.
Mobile and Web-Based Access
The system is fully web-based and offers mobile apps for Android, iOS, and Windows. These apps allow you to scan barcodes and QR codes, update asset records, and perform mass actions from any device or location. With EZOfficeInventory, you and your team are covered no matter where you are.
Lifecycle and Maintenance Management
EZOfficeInventory manages the entire asset lifecycle—from procurement to retirement—including purchase orders, asset management, maintenance histories, and depreciation tracking. You can even automate recurring maintenance schedules and set low stock alerts so you know when to take action.
Customisation and Integration
You will benefit from extensive customisation options like custom fields, asset labels, and groupings. It also integrates with other business systems via REST APIs, Dropbox, OneDrive, Zendesk, and Jira, ensuring seamless data flow across your tech stack.
Powerful Reporting and Analytics
Hundreds of out-of-the-box and custom reports provide real-time insights into asset utilisation, inventory levels, expenses, and optimisation opportunities. This supports better decision-making and helps you maximise ROI.
Perfect for Warehouse Asset Tracking
EZOfficeInventory excels in warehouse environments thanks to features like bulk scanning, location management, quick check-in/check-out, and robust inventory modules. These capabilities help warehouses maintain accurate records, reduce losses, and improve operational efficiency.
- Pros
- Patented QR codes for easy scanning and tracking
- Customisable rugged labels and tags
- Automatic GPS tracking and real-time asset location
- Mobile-friendly platform, works on devices you already own
- Cons
- Reported compatibility issues with Apple devices
- Offline use requires you to manually update once reconnected
- Attaching documents to assets could be easier to carry out
And rounding off our list, we have GoCodes, a Minnesota-based leader in asset and inventory tracking software. With over a decade’s worth of experience serving customers worldwide, they looked to combine advanced technology with user simplicity. Known for their exceptional customer service, continuous innovation, and catering to various industries, don’t let the absent Trustpilot score put you off: GoCodes are the real deal.
Why Choose GoCodes?
Comprehensive Tracking Options
Whether you’re tracking fleets, heavy equipment, or hand tools across multiple locations, GoCodes is perfect. Their platform offers real-time GPS tracking, Bluetooth beacon tracking, RFID/NFC tags, and patented QR code tags. This flexibility allows you to find the perfect system to meet your specific needs.
Ease of Use and Fast Setup
GoCode’s mission is to combine advanced systems with simplicity, and they haven’t half nailed that! Their software is easy to navigate, and dedicated mobile apps allow you and your team to check assets in and out, scan QR codes, and track asset location on a map from any device. No additional hardware or software installations required—just plug in and go.
Customisable and Rugged Tags
From customisable QR codes to rugged metal tags designed to withstand the harshest of conditions, GoCodes has it all. So, whether you’re tagging equipment in an office or heavy machinery on a site where it only seems to rain sideways, these systems can be tailored to work for you.
Features Perfect for Tool and Equipment Businesses
These systems are built to help your business reduce loss, improve accountability, and streamline operations, with key features that include:
- Fast checkout
- Barcode scanning
- Equipment utilisation tracking
- Material management
- Document management
- Warranty tracking
- Analytics
- Automated audits
- Flexible user roles
- Exceptional Customer Support
GoCodes offers free and unlimited access to its customer success consultations. You’ll also benefit from its library of support documentation, which can help you quickly find the answer to your questions.
Industry-Specific Solutions
Especially effective for tool and equipment tracking, GoCodes enables you to know what tools you have, where they are, and who is using them at all times. The mobile app is highly rated and supports instant check-in/check-out and reporting, making it ideal for industries with high-value or frequently moved assets spread across multiple locations.
How to Choose the Right Asset Tracking Solution For You
Define Your Accuracy and Speed Requirements
Whether you’re monitoring warehouse inventory or a nationwide fleet, your system should match your expectations for location accuracy and real-time updates. This helps you avoid paying for unnecessary features or spending a lot of time and money installing a system that doesn’t meet your needs. Get this wrong, and you’ll be all the way back to step one, but with a hole in your budget.
Match Features to Meet Your Needs
What do you actually want your tracking system to do? Before selecting, create a checklist of essential features. These could include real-time tracking, alerts, mobile compatibility, geofencing, or scheduled maintenance reminders. Whatever is non-negotiable, get it on that list!
Then, when you start comparing different systems, refer back to this list and choose the one that best aligns with your specific goals.
Choose a Solution That Can Scale With Your Business
Make sure you always choose a system that can do a job for you now, but also matches your needs for when your business grows. Look for ones that support this with features like easily adding new assets, users, or locations. Finding a system that scales with you can save you bags of time, effort, and money when you start taking those exciting new steps.
Ensure It Integrates With Your Current Systems
Avoid data silos by selecting a platform that integrates with the tools you already use, like inventory software, ERPs, or mobile apps. Systems that offer strong API support and real-time syncing help streamline operations and give you a unified view of your asset data.
Pick a User-Friendly and Easy-to-Deploy Platform
Even the flashiest, most advanced system is useless if your team can’t use it. Choose a platform with a simple interface, easy onboarding, and responsive support. The smoother the setup and training process, the faster your team will get to grips with it and harness its full power.
Secure Your Data and Meet Industry Compliance
If you handle customer data, choosing a system with advanced security features is essential. To stay compliant and protected, look for those with end-to-end encryption, role-based access, and secure backups. Remember, if you are found guilty of a GDPR breach, then you can be fined up to £17.5 million or 4% of your global turnover.
Evaluate Environmental and Infrastructure Compatibility
Your physical environment plays a big role in how effective your system will be. GPS tracking is great for wide, open spaces, less so for warehouses or underground storage facilities. Choose a solution that is designed to perform reliably in your specific setup to ensure consistent results.
Calculate the True Cost
Upfront costs are only part of the bigger picture. Look into long-term or recurring costs like installation, hardware upgrades, battery replacements, software updates, and support. Assess the full cost of ownership to avoid surprises—and this should really go without saying, but make sure it fits your budget!
Always Check Reviews and Provider Reputation
Before committing, look at what real customers are saying. Check out sites like Trustpilot, Google Reviews, and industry-related forums. A few negative reviews are to be expected—don’t take them too seriously—but repeated complaints should raise a red flag.
How Can I Get Asset Tracking For My Business?
And there you have it—five asset tracking providers compared. Hopefully, that’s cleared up a few things for you, but now there’s one final question we have to answer: How can you get an asset tracking system for your business?
Well, you’re in luck, because here at Commercial Experts, we’ve made it simple for businesses like yours to compare quotes in no time.
All you have to do is tap the button on this page below and answer a few simple questions about your business. Then, based on your responses, you’ll receive a range of asset tracking quotes tailored to your specific needs from some of the UK’s leading providers.
All quotes are 100% free and non-committal, so what are you waiting for? Tap the button and get comparing now!
FAQs
What is asset tracking?
Asset tracking is the process of monitoring and managing physical assets using barcodes, RFID, GPS, or Bluetooth. It helps businesses reduce loss, improve visibility, and optimise operations by providing real-time data on asset location, condition, maintenance, and usage from a centralised platform.
How does asset tracking work?
Each asset is tagged with a barcode, RFID, GPS, or BLE label. These tags send key data—like location, status, and movement—to tracking software. This allows users to monitor assets in real time, automate processes, and make informed operational decisions based on live insights.
What is the difference between asset tracking hardware and software?
Hardware refers to the physical components—like tags, GPS units, and scanners—attached to your assets. Software is the platform where all asset data is collected, managed, and displayed. Both work together to provide complete visibility and control over your asset inventory.
How do I choose the best asset tracking system for my business?
Start by identifying your priorities—like real-time tracking, maintenance scheduling, or mobile access. Choose a scalable system that integrates with your current tools and is easy to deploy. Always review pricing, support, and customer reviews before making your decision.
How can I get asset tracking for my business?
Just tap the button on this page and answer a few quick questions about your business. Then, based on your responses, you’ll get a range of tailored, no-obligation quotes from some of the UK’s leading asset tracking providers. It’s 100% free, easy-to-use, and no-obligation, so if you don’t like what you see, just walk away without spending a penny.
