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  • Francotyp-Postalia Limited
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Franking Machine Maintenance: What You Need to Know

The benefits of a franking machine mean nothing if you don't look after it properly.

The Importance of Franking Machine Maintenance

So, you've got a franking machine for your business and you're ready to start using it to send your mail, but how do you ensure your machine lasts long enough to pay back the investment you made? 

 

That's where this article comes in. Here we explain how and why you should take the best possible care of your new franking machine. If you're reading this then you probably already know that poor franking machine maintenance means a higher risk of reducing its service life and a higher chance of causing costly repairs. 

The Risks of Poor Franking Machine Maintenance

Not performing routine maintenance on a franking machine can have several consequences, none of which are good and some of which can end up costing you significantly. 

 

Poor maintenance can lead to things like jammed envelopes, meaning you're not able to process the post you need to, and invalid franking, whereby the machine produces improper or poorly franked post, which can ultimately lead to fines for invalid postage. 

 

Possibly the worst consequence of poor franking machine maintenance is a breakdown. This can be the most costly in terms of money and time as it can often mean that your franking machine is out of action for an indefinite period, and might even mean you need a new franking machine. 

How To Maintain Your Franking Machine

To avoid the issues above, you need to make sure you're employing the best possible habits when it comes to looking after your franking machine.

 

One of the most important maintenance tips is perhaps the most obvious one; cleaning. Cleaning your franking machine regularly prevents the early occurrence of wear and tear. 

 

The build-up of dirt and dust inside the machine can cause general problems with the machine's functionality over time, it's therefore recommended to clean the outer casing of the machine at least once a week. This can be done with a damp cloth and liquid soap. 

 

Using high-quality ink also makes all the difference to the overall health of your franking machine; poor ink quality can cause franking machines to break down after sustained use, so getting your ink from a reputable supplier is the best way to avoid this issue.

 

Finally, always remember to follow the manufacturer's instructions, as the best method for maintenance often depends on the specific type of franking machine you have. Following the manufacturer's instructions puts you in a good position to ensure it stays in good condition.

Compare The Best Franking
Machine Providers
Now

You could save your business £1000s

Do you already use a franking machine?
Complete our short form. It only takes a minute.
Our Partners
  • Francotyp-Postalia Limited
  • Quadient UK Limited
Our Products
  • Business Accountancy
  • Business Epos Systems
  • Business Telephone Systems
  • Commercial Waste Collection
  • Digital Marketing
  • Fleet Tracking
  • Invoice Finance
  • Merchant Accounts
  • Website Design

FAQs

Your Questions Answered

The build-up of dirt and dust inside the machine can cause general problems with the machine's functionality over time, it's therefore recommended to clean the outer casing of the machine at least once a week. 

 

Poor ink quality can also cause franking machines to break down after sustained use, so getting your ink from a supplier that you trust is the best way to avoid this issue.

Possibly the worst consequence of poor franking machine maintenance is a breakdown. This can be the most costly in terms of money and time as it can often mean that your franking machine is out of action for an indefinite period, and might even mean you need a new franking machine. 

If you need to secure a new franking machine for your business, we can help you find the one that most suits you. It's important to choose a franking machine that meets your specific needs and budget. 

 

Comparing quotes from different suppliers to find the best deal is only a click away. 

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What Is a Royal Mail Franking Licence?

What Is a Royal Mail Franking Licence?A Royal Mail franking licence is a legal requirement for businesses or individuals who use a franking machine to process their mail.  The licence includes details such as the name and address of the user, the address where the machine will be used, and the model and name of the machine. How To Apply For a Royal Mail Franking LicenceBefore you apply for a Royal Mail franking licence, it's important to note that all franking machine users must have a valid franking licence issued by Royal Mail. Additionally, your machine must be in credit before you start using it. Follow the simple steps below to apply: Choose a Franking Machine: Select a franking machine from an authorised manufacturer. You can either lease or buy the machine.Provide the required information to the manufacturer, who will then guide you through the application process and will require certain information, such as your name, address, and details about the machine you will be using. Complete the application form provided by the manufacturer and submit it to them. They will then forward your application to Royal Mail on your behalf. There may be a fee associated with obtaining the franking licence. The manufacturer will inform you about the cost and payment process. Once Royal Mail receives your application, they will review it and issue the franking licence. Once you have a franking licence, it is valid for one year and will require annual renewal for as long as you wish to keep using it. What's the difference between a franking machine and a regular postage stamp?A franking machine is a mechanical device that prints postage directly onto the envelope or label for parcels; it can be used to print postage for large volumes of mail, making it a convenient option for businesses that send a lot of mail.  A regular postage stamp is a small piece of paper that is stuck onto an envelope to pay for postage and is generally a more flexible option for businesses that send smaller volumes of mail.  The key difference between the two can be found in their cost-effectiveness. Franking machines are a more cost-effective option for businesses that send large volumes of mail, while stamps are better suited for individuals that send smaller volumes of mail.Franking Licence CostThe cost of the licence is usually included with the cost of the franking machine itself, so it depends on whether you're buying or renting your franking machine, and on the type of franking machine you get. Usually, the supplier will handle the licence application process for you. 

Franking Machines: Everything You Need To Know

What Is a Franking Machine?Franking machines are pieces of equipment that streamline all of your postal needs. Their built-in scales weigh your post and calculate the cost based on weight and distance using real-time Royal Mail rates. Because they print a 2D barcode on your envelope or package instead of a stamp, you are given access to the franking machine Royal Mail discounted rates, which could save you up to 34% on your postage costs. Some machines can connect to the internet and charge your franking machine business account directly, saving you both time and money.  Think of your franking machine as a mini-post office on your premises, but without the long queues, overpriced stamps, and a group of menacing-looking teenagers loitering outside. Franking machines aren't just there to replace the nice old lady who works at the post office; they can benefit your business in so many other ways.