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Franking Machines: Everything You Need To Know

It may not be the most glamorous piece of equipment in your office, but a franking machine could be the unsung hero of your business. 

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What Is a Franking Machine?

Welcome to the ins and outs of franking machines, their benefits, and how you can get one to take your business to the next level.  

Franking machines are pieces of equipment that streamline all of your postal needs. 

Their built-in scales weigh your post and calculate the cost based on weight and distance using real-time Royal Mail rates.

Because they print a 2D barcode on your envelope or package instead of a stamp, you are given access to franking machine Royal Mail discounted rates, which could save you up to 34% on your postage costs. 

Compare Franking Machines

Some machines can connect to the internet and charge your franking machine business account directly, saving you both time and money. 

Think of your franking machine as a mini-post office you have on your premises, but without the long queues, overpriced stamps, and a group of menacing-looking teenagers loitering outside.

What Are the Benefits of Using a Franking Machine?

Franking machines aren't just there to replace the nice old lady who works at the post office; they can benefit your business in so many other ways.

Save Money 

Being able to save up to 34% on your postage costs is just the start of your savings.

Because everything is calculated with pinpoint precision via the built-in scales, you won't ever overpay for your post again.

Boost Productivity 

No more time wasted in long post office queues now that everything is in-house. 

Your stamping procedure is now fully automated, and some franking machines can stamp up to 300 letters per minute. 

Improve Your Image

Each piece of mail can be stamped with your logo thanks to the customisability of your franking prints, which will enhance the way customers perceive you.

Help With Your Marketing 

Customisable prints could also be personalised messages and promotions, offering you a new,  unique marketing channel.

If direct mail is part of your existing strategy, eye-catching designs could make all the difference in whether the envelope is opened or thrown straight in the bin. 

Enhance Security 

With franking machines, not only will you no longer have stamp books just laying about the office, but you will also be able to print unique barcodes for each piece of mail, which can help combat fraud.

Franking Machine Costs

Typically, you will have two ways of paying for a franking machine: buying or renting. 

Below is a rough guide to a typical franking machine price.


Letters per minute
(up to)

Rental cost per month

Purchase cost

Low volume

Less than 40



Mid volume




High volume


£100 - £400

£3000 - £20,000+


Get a Franking Machine for Your Business

Whether you're looking to buy a franking machine outright or a service that offers franking machine rental, we can help. 

We partner with top UK-based franking machine suppliers to find the best possible deal for you. 

All you have to do is tap the button below and answer a few questions about your business. Using this information, we will provide you with up to 5 quotes, specifically tailored to your business needs, completely free of charge. - Simple! 

Get Your Free Quote

FAQs: Your Franking Machine Questions Answered

Franking machines are essential pieces of office equipment that streamline and automate your postage process by weighing, stamping, organising, and paying for your mail. 

These are franking machines that print the new style 2D barcodes that grant you access to discounted rates from Royal Mail as well as: 

-Up-to-date tariffs
-Useful insights that can be viewed online 
-A much clearer indicator of class and carrier. 

This will all come down to what you think is best. 

Even though it requires a higher initial investment, buying outright will result in just one payment before you own the machine, which could ultimately save you money in the long run. 

It is important to keep in mind that if you own the machine, you will be responsible for any maintenance fees, which will cost your company money if any work is required. 

Renting a machine won't require a larger initial payment, but your long-term monthly payments might be more expensive than if you had bought it outright. 

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